Every ROC form now goes through the MCA V3 portal. V2 is retired. If you have not filed since the migration, the first thing you will discover is that your login, your DSC and your user role do not behave the way they used to.
None of it is difficult. All of it takes days you may not have in the last week of October.
The change that catches everyone
On V2, most people filed by downloading a form, filling it offline in Adobe, attaching a DSC and uploading it.
V3 moves the annual filings to web forms — you fill them in the browser, the portal validates as you go, and you sign at the end. The practical consequences:
- You cannot prepare it offline the night before and upload in the morning. The session is live.
- Validation happens earlier. Mismatches against MCA master data surface while you are filling, not after submission. That is an improvement, but it means a data mismatch blocks you at the point of filing rather than being discovered later.
- Linked forms behave differently. Some filings now pull data from the company’s master record instead of you typing it. If the master record is wrong, fix that first.
Check these four things now, not on the due date
1. Your user role
V3 distinguishes between a registered user and a business user. Filing on behalf of a company generally requires the business user role, associated with the company and with the right designation — director, professional, or authorised representative.
If you only ever registered as a basic user, you will find the form but not be able to submit it.
2. Your DSC association
This is the number one cause of a panicked call on the due date. Your Digital Signature Certificate has to be registered against your V3 profile, and the association has to match the PAN and the DIN on record.
Common failures:
- DSC registered on V2 but never re-associated on V3;
- the name on the DSC not matching the name on the DIN;
- PAN mismatch between the DSC and the MCA record;
- DSC simply expired — they run two or three years and they lapse quietly.
Test it before the deadline by signing something. Do not assume.
3. Your DIN status
A DIN deactivated for a missed DIR-3 KYC will stop the filing dead. KYC moved to a three-yearly cycle in 2026, due 30 June of the relevant year — which means it is now easy to forget entirely, and easy to assume someone else handled it. Check the status rather than assuming.
4. Your company master data
Registered office, email, directors, authorised and paid-up capital. If any of it is out of date on the MCA record, correct it before filing season rather than during it — some corrections are themselves a form with its own processing time.
Where XBRL sits in this
XBRL has not changed in nature. You still prepare the instance document offline, validate it against the MCA validation tool, run pre-scrutiny, and attach it to AOC-4 XBRL.
What has changed is that the attachment goes into a web form rather than an offline PDF, so the file has to be final and clean when you sit down to file. Discovering a tagging error mid-session means starting the session again.
Two practical rules we work to:
- Validate and pre-scrutinise before you open the form, not during.
- Keep the human-readable rendering to hand so the person signing can see what they are certifying.
Attachments
Size limits are real and they bite on annual filings, where the financial statements, board report, auditor’s report and annexures go in together. Compress scans before you start. A 40MB scan of a signed balance sheet is a self-inflicted problem — and re-scanning at a sensible resolution on the due date is not a good use of the day.
A sensible sequence for this season
- August: confirm V3 login, business user role, DSC association and DIN status for every signatory.
- Early September: finalise accounts and the audit.
- Before the AGM: start the XBRL conversion against the draft if XBRL applies, so tagging questions surface early.
- After the AGM: ADT-1 within 15 days, AOC-4 within 30, MGT-7 within 60.
Every step above except the last two can be done now. Almost every filing-season emergency we see is one of them left until October.
Or hand it to us
We file on V3 every working day. Send your CIN and the accounts and we prepare, validate, pre-scrutinise and file — with the SRN and challan back to you, and nothing submitted until you have approved the draft.
AOC-4 and MGT-7 from ₹3,500. XBRL conversion from ₹3,999. Two to three working days.
Send my CIN → · Work out my due dates → · +91 92898 96117
General information, not advice for your company. MCA portal behaviour and requirements change; confirm the current position on the portal before relying on this.
